When you’re unsure about what paperwork you need to sell your car, the process can quickly feel overwhelming. Whether you’re handling a private sale or trading your vehicle in, having the right documents ready can save time and help you avoid legal headaches down the road.
This checklist breaks everything down into simple steps so you can sell your car with confidence.
What Paperwork Do I Need to Sell My Car?
1. Title and Registration
The vehicle title is the most important document for selling your car in Ohio. It proves ownership and is required to transfer the vehicle to the new owner. Both the seller and buyer must sign the title at the time of sale, and signatures must be notarized – do not sign until you are in front of a notary public.
If you’ve misplaced the title, don’t worry. You can request a replacement at any Ohio County Clerk of Courts Title Office (or the applicable agency in your state) with a valid ID and payment of fees.
Ensure all information on the title is correct, including the odometer reading, which must be completed accurately.
2. Bill of Sale
While not legally required in every state, a bill of sale protects both parties by confirming the terms of the sale. It should include:
- Names and addresses of the buyer and seller
- Date of sale
- Vehicle description (year, make, model, VIN)
- Sale price
- Odometer reading
- Signatures of both parties
3. Vehicle History Report
Providing a vehicle history report (from services like CARFAX or AutoCheck) is not required by law, but it can help build trust with potential buyers. It shows that you’ve taken good care of the vehicle and aren’t hiding anything, like accidents or title issues.
4. Maintenance & Repair Records
Buyers love to see a car that’s been well maintained. If you’ve kept records of oil changes, brake jobs, or other repairs, organize them in a folder. While not required by law, even basic maintenance can show that the car was well taken care of over time.
5. Odometer Disclosure Statement
Federal and Ohio law require an odometer disclosure for most vehicles. As of 2025, this is required for vehicles model year 2011 or newer and under 16,000 pounds, and the requirement now extends for 20 years from the model year (e.g., a 2011 model requires disclosure until 2031). The disclosure is usually part of the title, but if not, a separate statement must be provided – some exemptions apply.
6. Release of Liability / Notice of Transfer
Once the car is sold, you’re still legally tied to it until the state updates its records. Filing a Release of Liability or Notice of Transfer helps protect you from anything that happens with the vehicle after the sale.
In Ohio, this step isn’t mandatory, but it’s a smart way to cover yourself. Be sure to keep a copy of all documents for your records.
7. Smog & Emissions Certificate (If Required)
Ohio doesn’t require emissions testing in every county, but in some areas – like Cuyahoga or Summit – it’s mandatory. If you live in one of these counties, you’ll need a current E-Check certificate to complete the sale.
8. Cancel Insurance and Remove Plates
Once the sale is final:
- Cancel your insurance to avoid paying for coverage you don’t need
- Remove your license plates – in Ohio, they stay with the seller, not the car
Some sellers forget this part, which can lead to issues if the new owner gets into trouble before transferring the title.
Need Help Selling Your Car? Visit Ken Ganley Buying Center.
If you’d rather skip the paperwork and hassle, Ken Ganley Buying Center in Boardman can help. Check online to how much your car is worth, reach out to us through our easy contact form, or give us a call at (330) 427-3656. We buy cars nationwide, handle the paperwork, offer competitive cash deals, and make the process quick and stress-free so you can sell your car without any guesswork or wasted time.
